Accommodation

MCI Amsterdam, the official housing partner for the 26th ESACT Meeting has reserved a number of rooms in various hotels that have been carefully selected for your convenience. The majority of the hotels are located in the city centre of Copenhagen or at a location from which the Congress venue can easily be reached by public transportation. Reservations can be made online together with your registration to the congress: the reservation section will show real-time availability and the applicable rates.

Make sure to take advantage of these special rates by reserving your room through the online registration process. Congress hotels will not accept direct reservations at these negotiated rates.

 

Room Rates
All rates quoted are the lowest available for standard rooms during the period of the congress. Deposits are payable in DKK and prices include all applicable taxes. Breakfast is included, unless otherwise mentioned. All taxes are subject to change. Remaining payments and personal accounts are payable directly at the hotel in DKK.

 

Hotels

AC Hotel Bella Sky Copenhagen

Prices: DKK 1200 – 1490 (€ 161 – 200)

Address: Center Boulevard 5, 2300 Copenhagen S, Denmark

The AC Hotel Bella Sky Copenhagen is located next to the congress venue. The AC Hotel Bella Sky has 811 modern rooms with Wi-Fi and Air conditioning. The hotel offers a restaurant, bar, fitness center, spa and 24/7 room service.

Copenhagen Strand

Prices: DKK 1995 – 2195 (€ 268 – 295)

Address: Havnegade 37, 1058 Copenhagen, Denmark

The Copenhagen Strand hotel is located 20 minutes away with public transport from the congress venue. The hotel has 174 modern rooms and offers Wi-Fi, a bar and room service.

Phoenix Copenhagen

Prices: DKK 1795 – 1895 (€ 241 – 254)

Address: Bredgade 37, 1260 Copenhagen, Denmark

The Phoenix Copenhagen hotel is located 20 minutes away with public transport from the congress venue and is based in the middle of the city center. The hotel has 213 rooms and offers Wi-Fi, a restaurant, bar and fitness center.

Wakeup Borgergade

Prices: DKK 1275 – 1465 (€ 171 – 197)

Address: Borgergade 9, 1300 Copenhagen, Denmark

The Wakeup Borgergade hotel is located 20 minutes away with public transport from the congress venue. The hotel offers 498 modern rooms with Air conditioning and Wi-Fi. The Wakeup Borgergade hotel has a bar, meeting rooms and a garden.

Conditions – Early Bird reservations (AC Hotel Bella Sky Copenhagen)
Early Bird rates reservation in the AC Hotel Bella Sky Copenhagen can only be made before February 15, 2019 at 17:00 CEST. To benefit from these rates, a deposit payment for the full stay must accompany your reservation. In the event of modification, cancellation or no-show of an Early Bird booking, any deposits made towards MCI Amsterdam are non-refundable.

 

Conditions – Individual Reservations
A one-night deposit payment in DKK for the first night must accompany your hotel reservation. Your booking will be confirmed upon receipt of your hotel deposit. This prepaid deposit will be deducted from your final hotel invoice when checking out from the hotel. Remaining payments and personal accounts are payable directly at the hotel in DKK. Upon check-in, you will be requested to provide a guarantee by credit card or cash deposit.

Special requirements (such as double room, twin room, smoking room) concerning the hotel rooms will be available upon request, and cannot be guaranteed. Standard check in times vary from 14:00 to 16:00 hours and check out times vary from 11:00 to 12:00 hours. Should you need guaranteed early arrival before check- in times, or a late departure after the check-out time, the previous or following night is to be reserved and paid.

Any enquiries or requests for additional information, modifications or cancellations to room reservations should be addressed to MCI by email (ESACT-registration@mci-group.com). Please do not contact the hotel directly, as they will not accept any changes or cancellations made directly.
• Cancellations made before the 24th of March 2019 will be fully refunded less DKK 350 administration costs.
• Cancellations made after the 24th of March 2019 are non-refundable. MCI Amsterdam will charge the full stay for cancelled reservations, cancelled nights within a reservation or no-shows.

A handling fee of DKK 350 per hotel room will be charged for every hotel modification received after the 7th of April 2019.

 

Groups
If you would like to make a group booking for 5 or more people contact the ESACT 2019 Congress Delegate Management Secretariat at esact-registration@mci-group.com.

 

Payment by credit card
When paying by credit card, the total amount due for the hotel deposit is charged in DKK. The online registration platform is a secured site. VISA, Eurocard/MasterCard and American Express are the only credit cards accepted. Please enter all relevant information on the registration form. Upon completion of the online registration process, you will receive a paid invoice (receipt) by email. Payment via the online form by credit card is highly recommended as your hotel reservation is immediately confirmed. As from the 7th of April 2019 only payment per credit card is accepted.

 

Changes, Cancellation and no-shows
In case of a no-show, the hotel will guarantee your room until 11:00 the day after your check-in date. After this time, your reservation will be considered cancelled, the hotel can no longer guarantee your stay for the remaining nights and the above-mentioned cancellation fees will apply.

 

Reference number and Hotel voucher
For your own convenience and to facilitate the reservation procedure, we kindly ask you to take note of your reference number and refer to this number in all correspondence with the Housing Bureau. Please bring the hotel voucher with you, as it will serve as proof of your reservation at the hotel and deposit.

 

Contact
Official Housing Partner MCI Amsterdam BV
Schipluidenlaan 4 – 1062 HE Amsterdam – Netherlands
Phone: +31 20 575 4220 – Email: ESACT-registration@mci-group.com

 

Download above terms & conditions here